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Terms of Service

By using the energypayables.com website (“Service”), or any Consulting services of Energy Payables Inc, the company you represent (“you”) is agreeing to be bound by the following terms and conditions (“Terms of Service”).

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Energy Payables Inc. reserves the right to update and change the Terms of Service from time to time with 30 days notice via email or in-app notification. Any new features that augment or enhance the current Service, including the release of new tools and resources, shall be subject to the Terms of Service. Continued use of the Service after any such changes shall constitute your consent to such changes. You can review the most current version of the Terms of Service at any time at energypayables.com/terms-of-service.

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Violation of any of the terms below will result in the termination of your Account. While Energy Payables Inc. prohibits inappropriate or offensive conduct and Content on the Service, you understand and agree that Energy Payables Inc. cannot be responsible for the Content posted on the Service and you nonetheless may be exposed to such materials. You agree to use the Service at your own risk.

DEFINITIONS

“Billing Period” means the period for which you agree to pay fees under your customer agreement. Typically, monthly, or yearly.

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“Third-Party Services” means third-party software, hardware, consulting, SaaS, calendars, and/or other Third-Party Services linked to or from the Service that may enable changes to the information stored in the Service.

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“Confidential Information” means all information provided by you, your vendors, or us (“Discloser”) to the other (“Receiver”), whether orally or in writing that is designated as confidential. Confidential Information will include Agreement, Work Ticket and Invoice Data and information about the Discloser’s business plans, technical data, and the terms of the Order. Confidential Information does not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Discloser or (ii) was known to the Receiver before receipt from the Discloser.

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“Consulting Services” means the professional services provided to you by us, which may include training services, implementation, integration, or other consulting services.

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“Contract” or “Implementation Plan” or “Statement or Work” means the Energy Payables Inc-approved form by which you agree to subscribe to the Service and purchase Consulting Services.

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“Customer Data” means all information that you and your vendors submit, record, import, create or collect via the Service.

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“Customer Materials” means any materials that you or your vendors provide or post, upload, input or submit through the Service.

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“License Fee” means the amount you pay for the Service.

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“Energy Payables Inc. Content” means all information, data, text, messages, software, sound, music, video, photographs, graphics, images, and tags that we incorporate into the Service or Consulting Services.

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“The Service” means all of our web-based modules that you have subscribed to by a Contract or that we otherwise make available to you, and are developed, operated, and maintained by us, accessible via *.energypayables.com, that we provide to you.

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“Third-Party Products” means non-embedded products and professional services that are provided by third parties which interoperate with or are used in connection with the Service. These products and services include non-energypayables.com integrations.

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“Third-Party Sites” means third-party websites linked to from within the Service, including Communications Services.

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“Users” means your affiliations, employees, representatives, consultants, contractors, or agents who are authorized to use the Service for your benefit and have unique user identifications and passwords for the Service.

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“You”, “your” or “Customer” means the person or entity using the Service or receiving the Consulting Services and identified in the applicable account record, billing statement, online subscription process, or Order Form as the customer.

SERVICES DESCRIPTION

VENDOR-CUSTOMER AGREEMENTS

A vendor managed catalog for tracking and managing products and services, and their related Pricing Agreements, Purchase Orders and/or Blanket Purchase orders managed and reviewed by Customers and their Vendors.

WORK TICKET SYSTEM

A system for tracking and confirming work completion.

INVOICE PORTAL

An invoice management portal that integrates with accounting systems or works as a standalone application. Note that no payments are processed through our application.

PRIVACY POLICY

Your use of our services is also governed by our Privacy Policy, which explains how we collect, use, and protect your information. By using our services, you consent to the practices described in our Privacy Policy.

ACCOUNT TERMS

  1. During the term of the contract, we will provide you access to the use of the Service as described in this agreement and the applicable contract.

  2. You may subscribe to additional modules as a part of the Service by contacting support@energypayables.com or any Energy Payables team members.

  3. You as an individual must be a human. Accounts registered by “bots” or other automated methods are not permitted without explicit permission from Energy Payables Inc.

  4. You as an individual are an employee of, or an authorized third-party representative of the company you are registering for the Service.

  5. You must provide your personal legal full name, a valid email address, legal company name or registered trade name and address and any other information requested in order to complete the signup process.

  6. Each login may only be used by one person – a single login shared by multiple people is not permitted. You may create separate logins for as many people as you’d like at no additional charge.

  7. You are responsible for maintaining the security of your account and password. Energy Payables Inc. cannot and will not be liable for any loss or damage from your failure to comply with this security obligation.

  8. You are responsible for all Content posted and activity that occurs under your account (even when Content is posted by others who have accounts under your account). This includes matters pertaining to data quality and accuracy.

  9. You may not use the Service for any illegal or unauthorized purpose. You must not, in the use of the Service, violate any laws in your jurisdiction (including but not limited to copyright laws).

  10. No Third-Party Beneficiaries. Nothing in this Agreement, express or implied, is intended to or shall confer upon any third-party person or entity any right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.

API terms

Customers may access their energypayables.com account data via an API (Application Program Interface). Any use of the API, including use of the API through a third-party product that accesses energypayables.com, is bound by the terms of this agreement plus the following specific terms:

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  1. You expressly understand and agree that Energy Payables Inc. shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if Energy Payables Inc. has been advised of the possibility of such damages), resulting from your use of the API or third-party products that access data via the API.

  2. Abuse or excessively frequent requests to energypayables.com via the API may result in the temporary or permanent suspension of your account’s access to the API. Energy Payables Inc, in its sole discretion, will determine abuse or excessive usage of the API. Energy Payables Inc. will make a reasonable attempt via email to warn the account owner prior to suspension.

  3. Energy Payables Inc. reserves the right at any time to modify or discontinue, temporarily or permanently, your access to the API (or any part thereof) with 60 days notice.

GENERAL CONDITIONS

  1. Your use of the Service is at your sole risk. The service is provided on an “as is” and “as available” basis.  That being said, our intent is to provide Service uptime of 99.5%.

  2. Support is available via online help system, email and the chat portal.

  3. Support is available on business days between 8:00 AM and 4:00 PM MST.

  4. Support emails will be responded to within 4 hours of receipt within the support availability time frame described above.

  5. You understand that Energy Payables Inc. uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the Service.

  6. You must not modify, adapt or hack the Service or modify another website so as to falsely imply that it is associated with the Service, Energy Payables Inc., or any other Energy Payables Inc. service.

  7. You agree not to reproduce, duplicate, copy, sell, resell, or exploit any portion of the Service, use of the Service, or access to the Service without the express written permission by Energy Payables Inc.

  8. We may, but have no obligation to, remove Content and Accounts containing Content that we determine in our sole discretion are unlawful, offensive, threatening, libelous, defamatory, pornographic, obscene, or otherwise objectionable or violates any party’s intellectual property or these Terms of Service.

  9. Verbal, physical, written, or other abuse (including threats of abuse or retribution) of any Energy Payables Inc. customer, employee, member, or officer will result in immediate account termination.

  10. You understand that the technical processing and transmission of the Service, including your Content, may be transferred and involve (a) transmissions over various networks; and (b) changes to conform and adapt to technical requirements of connecting networks or devices.

  11. You must not upload, post, host, or transmit unsolicited email, SMSs, or “spam” messages.

  12. You must not transmit any worms or viruses or any code of a destructive nature.

  13. The service is user driven. As such, Energy Payables Inc. does not warrant that results obtained will be accurate or reliable.  The onus lies with Customers and Vendors for energypayables.com data accuracy.

  14. We are not responsible for any Third-Party you may choose to give access to or edit your data in energypayables.com.

  15. You expressly understand and agree that Energy Payables Inc. shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if Energy Payables Inc. has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the service; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the service; (iii) unauthorized access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the service; (v) or any other matter relating to the service.

  16. The failure of Energy Payables Inc. to exercise or enforce any right or provision of the Terms of Service shall not constitute a waiver of such right or provision. The Terms of Service and any signed contract between you and Energy Payables constitutes the entire agreement between you and Energy Payables Inc. and govern your use of the Service, superseding any prior agreements between you and Energy Payables Inc. (including, but not limited to, any prior versions of the Terms of Service).

  17. Questions about the Terms of Service should be sent to info@energypayables.com.

These terms are effective as of August 1, 2024 and was last reviewed on July 27, 2026. If you have any questions about these Terms, please contact us using the contact information below.

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